Secure Data Management is a process that involves setting up company policies and procedures to ensure the integrity and security of data over time. This can include things like restricting access to data by placing it behind passwords, employing strong encryption tools and making sure that all logins require two-factor authentication. It is also crucial to ensure that databases are set up with the best practices to guard against attacks, reduce losses in the event of breaches and make it easier for users to know what data was compromised.
It’s important to keep in mind that this is a procedural procedure and that companies must be sure to follow these standards at all times or risk the consequences of being irresponsible controllers of customer data. This could lead to lawsuits, negative media and even the possibility to lose customers who changed brands in the aftermath of a data breach.
Step 1 – Inventory All Users and categorize This involves defining all of the groups of people who have to interact with the system, and define what their basic rights will be. This doesn’t have to be a precise science but it should be as granular and precise as possible.
After that, you’ll need to create an «chain of custody» for any interactions or changes to the data. This will assist in defending any future lawsuits and give peace of mind to clients who may be worried about their personal data being shared with the wrong parties.